Build a location register before packing
For each destination, record the agreed delivery point, receiving contact, contact method, quantity and any confirmed access instructions. Distinguish an office address from an event venue or a temporary collection point. Ask the receiver to confirm the details rather than copying an old address from a previous project without review.
Keep personal information limited to what distribution requires. The master recipient list does not need to appear on every carton. Use a location code and a clear pack identifier where possible, with detailed information held by the authorised coordinator. Separate the contact responsible for accepting cartons from the person who will distribute individual gifts.
Choose a packing strategy deliberately
Decide whether sets will be packed centrally for direct handout or assembled at each location. Central packing can simplify consistency, while local assembly creates additional counting and quality tasks. Compare the actual responsibilities rather than assuming one method is always cheaper or faster. Confirm who supplies and checks any materials used locally.
Label cartons by destination and sequence, and show the number of complete sets inside. Keep mixed variants explicit. A carton marked only with the company name is difficult to allocate when several offices receive different quantities. Include a packing list that allows the receiver to reconcile the shipment without opening unrelated personalised packs.
A hypothetical three-location allocation
Suppose a company plans 120 sets: sixty for Baghdad, forty for Erbil and twenty for another office. These figures are a hypothetical planning example, not an actual shipment or delivery commitment. The coordinator assigns separate location codes and confirms whether the central reserve is included in those figures or held outside them.
Before dispatch, the receiving contact at the third office changes. The coordinator updates the controlled location register and requests acknowledgement from the packing and delivery teams. The recipient allocation stays unchanged. This avoids a common mistake: adjusting an address in a chat while leaving the carton label and handover document on an older version.
Confirm handover and handle differences
Agree how each receiver will report arrival, quantity differences and visible packaging damage. Keep the response simple enough to use on receipt. If a carton is missing or a set is incomplete, record the location and pack identifier before arranging the next step. Avoid redistributing stock between offices without updating both location balances.
Brandkom operates in Baghdad and Erbil as part of CMS Group, but each project still needs its own confirmed distribution arrangements. Use the catalogue to align the product choices, then ask for the relevant delivery scope to be clarified. After distribution, reconcile received, issued and returned sets by location rather than only at company level.
Before you move forward
- Confirm each location and its current receiver.
- Separate shipment acceptance from individual distribution.
- Label quantities and variants on every carton.
- Control address changes through one location register.
- Reconcile each location after the handout.
Common questions
Should every location receive identical cartons?
Not necessarily. Match cartons to the approved allocation and practical handling needs. Use consistent labels so different quantities or variants remain easy to identify.
Does selecting a city confirm a delivery date?
No. Confirm the destination, receiving arrangements and proposed schedule with the responsible parties. A location name by itself is not a delivery commitment.
Ready to turn the brief into a shortlist? Explore the catalogue or start a project in Brandkom’s free Gift Design Studio.